Privacy Policy

Introduction

Welcome to the Privacy Policy of Al-Aqsa Private Schools . Our school is committed to protecting the privacy and security of personal data of our students, parents, visitors, and all users of our services and facilities .

This policy explains how we collect, use, and protect the personal information we obtain from users, in accordance with the applicable laws and regulations in the Kingdom of Saudi Arabia . Please read this policy carefully to understand our practices regarding the processing of your personal data and your rights concerning this data .

Definitions

• School: Refers to Al-Aqsa Private Schools, located in the Kingdom of Saudi Arabia, Riyadh, Al-Murabba District, Zarqa Al-Yamama Street
• Personal Data: Any information relating to an identified or identifiable natural person, such as name, email address, phone number, address, and other identifying information
• User: Any person who uses the school's services or visits its website or facilities, including students, parents, staff, and visitors
• Website: The official website of Al-Aqsa Private Schools available at www.elaqsaschools.com
• Cookies: Small text files stored on the user's device when visiting our website, used to improve browsing experience and provide certain functions

Data We Collect

Al-Aqsa Private Schools collects various types of personal data for educational, administrative, and legal purposes . The data we collect includes :

Student Data

• Basic personal information (full name, date of birth, nationality, ID number)
• Contact information (address, phone number, email)
• Educational information (academic records, test results, assessments)
• Health information (health status, allergies, medications)
• Personal photos and video recordings of school activities
• Attendance, behavior, and extracurricular activities information

Parent Data

• Basic personal information (full name, relationship to student)
• Contact information (address, phone number, email)
• Financial information (payment details, tuition fee records)
• Communication records with the school

Website Data

• Technical information (IP address, browser type, operating system)
• Usage data (pages visited, time of visit, duration)
• Device information (device type, resolution, language)
• Cookies and similar tracking technologies

How We Use Data

We use the personal data we collect for the following purposes :

• Providing educational services and managing the educational process
• Communicating with students and parents about school-related matters
• Managing accounts, tuition fees, and payments
• Improving and developing our educational programs and services
• Ensuring the safety and security of students, staff, and visitors
• Complying with legal and regulatory requirements
• Analyzing website usage and improving user experience

Legal Basis for Processing Data

We process personal data based on one or more of the following legal bases :

• Consent: When you provide explicit consent to process your personal data for a specific purpose
• Contract Performance: When processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract
• Legal Obligation: When processing is necessary for compliance with legal obligations to which the school is subject
• Vital Interests: When processing is necessary to protect the vital interests of the student or another person
• Legitimate Interests: When processing is necessary for the purposes of the legitimate interests pursued by the school or a third party, unless these interests are overridden by the individual's rights and freedoms

Data Sharing

We may share personal data with the following parties :

• Educational Authorities: Ministry of Education and other official educational bodies as per legal requirements
• Service Providers: Third parties that provide services to the school such as learning management systems, payment services, and IT services
• Emergency Situations: Hospitals or healthcare providers in cases of medical emergencies
• Legal Requirements: Government or judicial authorities when required by law or in response to a court order or legal process

We do not sell, rent, or trade personal data with third parties for marketing purposes . When sharing data with external service providers, we ensure appropriate data protection agreements are in place .

Data Protection

We implement appropriate security measures to protect personal data from loss, unauthorized access, modification, or disclosure . These measures include :

• Encryption and modern security technologies to protect stored and transmitted data
• Physical and electronic access controls to systems containing personal data
• Staff training on data protection practices and security policies
• Regular security assessments and updates to systems and protocols
• Data breach response plans

In the event of a data breach that may affect your privacy, we will notify you in accordance with applicable legal requirements .

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, unless there is a legal requirement to retain it for a longer period . Specific retention periods depend on the type of data :

• Student Academic Records: Permanently retained in accordance with Ministry of Education regulations
• Financial Records: Retained for 10 years in accordance with accounting and tax requirements
• Communication Records: Retained for 3 years after the end of the relationship with the school
• Website Usage Data: Retained for up to 2 years for analytical purposes and service improvement

Privacy Rights

In accordance with the applicable laws and regulations in the Kingdom of Saudi Arabia, you have the following rights regarding your personal data :

• Right to Access: You can request a copy of your personal data that we hold
• Right to Rectification: You can request correction of inaccurate data or completion of incomplete data
• Right to Erasure: You can request deletion of your personal data in certain circumstances
• Right to Restrict Processing: You can request restriction of processing of your personal data in certain circumstances
• Right to Object: You can object to processing of your personal data in certain circumstances
• Right to Data Portability: You can request transfer of your personal data to another organization or directly to you

To exercise any of these rights, please contact us via email at privacy@elaqsaschools.com or by visiting the administration office at the school . We will respond to your request within 30 days .

Cookie Policy

Our website uses cookies and similar technologies to enhance user experience, analyze website usage, and personalize content .

Types of Cookies We Use

• Necessary Cookies: Essential for the website to function and enable core functionality such as security, network management, and accessibility
• Preference Cookies: Allow the website to remember information that changes the way the website behaves or looks, like your preferred language or the region you are in
• Statistics Cookies: Help us understand how visitors interact with the website by collecting and reporting information anonymously
• Marketing Cookies: Used to track visitors across websites and display ads that are relevant and engaging for the individual user

You can modify your browser settings to decline some or all cookies . However, this may affect the functionality of the website .

Children's Privacy

We recognize the importance of protecting children's privacy . We collect personal data about children under the age of 18 only with the consent of their parents or legal guardians, and only for educational and administrative purposes .

If you are a parent or legal guardian and wish to review, modify, or delete personal data relating to your child, please contact us using the contact information provided below .

Changes to Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for operational, legal, or regulatory reasons . We will post any changes on our website and will make reasonable efforts to inform you of any significant changes .

We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting your personal data .

Contact Information

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at :